Institutional Rates

Institutional Rates

Institutional Rates

The information below is useful in helping you develop your proposal and budget. Please use the Rowan intenal budget template found on our Forms page that auto-calculates fringe benefits and indirect rates.

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Fringe Rate Agreement (FY24-FY27)

Although the State of New Jersey publishes annual fringe benefit rates, Rowan University has a federally negotiated rate agreement for fringe benefits that are budgeted as part of sponsored projects.

All campuses: 

  • 8.60% faculty & staff salary voucher; faculty summer salary; current part-time/hourly staff
  • 7.65% course release
  • 32% full-time grant-funded faculty; departmental salary reimbursement
  • 0% student workers

F&A Rate Agreement (FY24-FY27) (current - DHHS)

All campuses

FY27 FY28+
  • 55% organized research
  • 57% instruction
  • 36% other sponsored programs
  • 26% off campus
  • 57% DOD contract
  • 27% DOD contract off-campus
 Use FY27 rates until further notice

 

Tuition Rates

Undergraduate, graduate, and professional program tuition rates can be found on the Bursar's Tuition and Fees website. Rowan Online undergraduate and graduate program tuition rates can be found on the Rowan Online Tuition and Fees website.

Course Buyout

Course release, or “Course Buy-Out,” is charged at 12.5% (proportionate to three teaching credits) of the faculty member’s IBS and must include associated FICA benefits and university overhead. Faculty are required to teach a minimum of one course per semester. 
 
Example: Dr. Jones makes $100K for teaching 4 courses per semester (24 credits per year). She is requesting a 3-credit release ONLY in fall (3 credits total), therefore her per-credit release rate is $100,000/24 = $4,166. To budget for a 3-credit release, she will multiply her per-credit rate by the 3; her total salary release cost is $12,498, or approximately 1/8 of salary. In addition, she will need to add 7.65% FICA, making her total request $13,454.
 

Human Subjects Incentives and Other Gift Card Purchases

Per Rowan University’s gift card policy, budget necessary fees for gift cards used for human subject incentives, including prizes and awards. Rates can be found on the Accounts Payable Gift Cards Website. Purchases of gift cards are subject to indirect costs on grant applications when allowed by the funding agency. More information will be forthcoming from Accounts Purchasing/Accounting, including the gift portal website and training material. Please direct questions about the gift card purchasing policy and process to giftcards@rowan.edu.

Determination of Contractors vs. Employee vs. Subawardee vs. Vendor

Visit HR's Independent Contractor website for extensive guidance on determining an independent contractor versus a Rowan employee you may be budgeting on your grant.

This document also help determine whether your collaborator is a subawardee, contractor, or vendor. This flowchart provides budgeting guidance based on determination.

Hourly Employee Rates

Minimum and recommended hourly employee rates are available on the Human Resources Part-Time Hourly Employment website.

Calculating Person-Months

What is a person-month and how do I calculate it?

A “person month” is the metric for expressing the effort (amount of time) principal investigators (PIs), faculty and other senior personnel devote to a specific project. The effort is based on the type of appointment of the individual with the organization; e.g., calendar year (CY), academic year (AY), and/or summer term (SM); and the organization’s definition of such. Rowan defines the academic year as 10-months.

For more details and examples of how to calculate person-months, see NIH guidance. A percent-to-person-month calculator is also on the final tab of Rowan's internal budget template.