Forms and Templates

The Office of Sponsored Programs is pleased to provide the following internal and sponsor research forms and templates.

Rowan Grant Budget Template (effective 7/1/24 - 6/30/27)	MTDC Budget Template (effective through June 2027) **new rates effective 7/1/24 (form updated 9/25) Typically budgeted expenses Typically unallowable expenses In-kind Cost Share/Cost Match Examples
F&A (IDC) Waiver Request form	When a sponsor allows for the recovery of full F&A costs, but the PI wishes to request a waiver or reduction of these costs. The form must be completed and submitted to OSP.
Off-Campus Rate Request form	Applicable to those projects conducted in facilities not owned or operated by the University, which include charges for facility rental as a direct expenditure and for which more than 50% of the project salaries and wages are for effort conducted in the rental facility.
Project Description form	For use with University Advancement when performing funder searchers
Intent to Collaborate form	Template (Revised 05/22/2020)
MOU Agreement	Sample
Fee for Service	Contact OSP
Engineering Clinic Agreement	Contact OSP
Fixed Price Research Agreement	Sample
Cost Reimbursable Research Agreement	Sample
Transfer Out Grant Memo	Sample
Subrecipient Questionnaire	To be completed by potential Subrecipients/Subawardees
Sub vs. Consultant vs. Vendor	Explains differences between vendors, consultants, and subawardees/subcontractors Budget Individuals on grants flowchart
NJCSIT Agreement Form
Internal Submission Deadline Exception Form	Applicable when internal deadlines are missed ensuring the submission aligns with university priorites

Departmental Charge Authorization (DCA)	Used to transfer funds between university accounts
Non-PO Payment Request (formerly MDV) Entertainment/Official Reception Request	Used to reimburse university staff Used for food purchases
Budget Transfer Request	Used to reallocate funds in budget categories
Change in Source of Funds	Used to change payroll funding sources (SOM use only)
Request for Travel Travel Expense Voucher	Completed prior to travel Completed for reimbursement after travel
Grant Budget Detail	For Banner budget setup
Purchase of Used Equipment	Use when purchasing used equipment for research purposes.
Fly America Act Waiver/Exemption form	Used when flying internationally on a non U.S.-based carrier using federal funds. Procedure is here.
Cost Transfer Form	Completed when transferring costs that were originally charged to a fund but now are being transferred to a federal or state sponsored project

NIH Biosketch Template - NEW	Rev. 03/2020. Approved through 02/28/2023
NIH Multiple PI Leadership Plan	Example
NIH Rigor and Reproducibility	NIH Resource Chart
NSF Current/Pending Support - NEW	NSF-approved Current and Pending Support format. Click here to learn more about the new format required for proposal submission beginning June 1, 2020.
NSF Facilities, Equipment, & Other Resources	Can be uploaded into FastLane
NSF Data Management Plan	Resource website
NSF Post-Doc Mentoring Plan	Sample
NSF Biosketch Template - NEW	NSF-approved Biographical Sketch format. Click here to learn more about the new format required for proposal submission beginning June 1, 2020.
NSF Collaborators and Other Affiliations Template
NSF Safe and Harassment-free Fieldwork (SAHF) Project-Specific Plan Template	NSF requires proposers to have in place a plan for Safe and Harassment-free Fieldwork (SAHF) for projects that include certain kinds of off-campus or off-site research, effective January 30, 2023.