Forms and Templates

Forms and Templates

Forms and Templates

The Office of Sponsored Programs is pleased to provide the following internal and sponsor research forms and templates.

Pre-Award Forms
Post-Award Forms
Sponsor Templates and Forms

Pre-Award Forms

Rowan Grant Budget Template (effective through 6/30/24)

Rowan Grant Budget Template (effective 7/1/24 - 6/30/27)

MTDC Budget Template (effective through June 2024)

**new rates go into effect 7/1/24

Typically budgeted expenses 
Typically unallowable expenses 
In-kind Cost Share/Cost Match Examples

F&A (IDC) Waiver Request form When a sponsor allows for the recovery of full F&A costs, but the PI wishes to request a waiver or reduction of these costs. The form must be completed and submitted to OSP.
Off-Campus Rate Request form Applicable to those projects conducted in facilities not owned or operated by the University, which include charges for facility rental as a direct expenditure and for which more than 50% of the project salaries and wages are for effort conducted in the rental facility.
Project Description form For use with University Advancement when performing funder searchers
Intent to Collaborate form Template (Revised 05/22/2020)
MOU Agreement Sample
Service Agreement Sample
Engineering Clinic Agreement Contact OSP
Fixed Price Research Agreement Sample
Cost Reimbursable Research Agreement Sample
Subrecipient Questionnaire To be completed by potential Subrecipients/Subawardees
Sub vs. Consultant vs. Vendor

Explains differences between vendors, consultants, and subawardees/subcontractors

Budget Individuals on grants flowchart

Post-Award Forms

Departmental Charge Authorization  (DCA) Used to transfer funds between university accounts

Non-PO Payment Request (formerly MDV)

Entertainment/Official Reception Request

Used to reimburse university staff


Used for food purchases

Budget Transfer Request Used to reallocate funds in budget categories 
Change in Source of Funds Used to change payroll funding sources (SOM use only)
Grant Compensation Forms Used to pay faculty/staff/students from grants (Summer Non-Teaching Contract, Student Summer Contract - Research etc.) - Go to Employee Banner Self-Service->Employee Dashboard->Submit Electronic Forms

Request for Travel

Travel Expense Voucher

Completed prior to travel

Completed for reimbursement after travel

Grant Budget Detail For Banner budget setup
Purchase of Used Equipment Use when purchasing used equipment for research purposes.
Fly America Act Waiver/Exemption form Used when flying internationally on a non U.S.-based carrier using federal funds. Procedure is here.

Cost Transfer Form

Completed when transferring costs that were originally charged to a fund but now are being transferred to a federal or state sponsored project

10-Month Faculty Summer Salary Approval Form - PDF VersionWord Version

If faculty have a 10 month appointment and are going to receive two (2) full months of salary in the summer (July and August), this form must be used when submitting a salary voucher for summer compensation

Sponsor Templates and Forms

NIH Biosketch Template - NEW Rev. 03/2020. Approved through 02/28/2023
NIH Multiple PI Leadership Plan Example
NIH Rigor and Reproducibility NIH Resource Chart 
NSF Current/Pending Support - NEW NSF-approved Current and Pending Support format. Click here to learn more about the new format required for proposal submission beginning June 1, 2020.
NSF Facilities, Equipment, & Other Resources Can be uploaded into FastLane
NSF Data Management Plan Resource website
NSF Post-Doc Mentoring Plan Sample
NSF Biosketch Template - NEW NSF-approved Biographical Sketch format. Click here to learn more about the new format required for proposal submission beginning June 1, 2020. 
NSF Collaborators and Other Affiliations Template